Article 1. Who we are
1.1 “We”, “us” or “ours” means nubiter NV, with registered office at 2550 Kontich, Veldkant 33A and with company number 0744.731.752. We will be considered the controller of the personal data that we collect in the context of your use of our websites www.nubiter.eu and associated domain names www.nubiter.be en www.nubiter.com.
- Via e-mail: to firstname.lastname@example.org, to the attention of the Data Protection Officer;
- Via regular mail: to nubiter NV o the attention of the Data Protection Officer, Veldkant 33A, B-2550 Kontich.
Article 2. How we use and collect your personal data
2.1 Personal data is defined as any information about an identified or identifiable natural person. Identifiable refers to identifiers (such as name, identification number, location data, etc.) that can be used to directly or indirectly identify a natural person.
2.2 The personal data we collect is collected for the following purposes:
- If you use the contact form on our website, we will use your personal data to answer your request, by e-mail or telephone. Your e-mail address will also be included in our database for sending our newsletter and providing information regarding events, seminars, etc.
- If you send us an unsolicited application, or if you respond to a vacancy, we may use your personal information to keep you informed about the status of your application or we may store your data for the purpose of creating a recruitment reserve, as we are always looking for collaborations with people who want to boost their career or see an opportunity in some other way.
- If you download a document (e-book, case, onepager, etc.) from our website, we collect your personal data for the purpose of storing such information, offering our services and making it possible to contact you.
- We process your personal data with the aim of supporting the website and to improve your user experience. This purpose extends to monitoring the security, availability, (performance), capability, and health of our website.
- We process your personal data in order to enforce or comply with the rights granted under applicable law if necessary. We may also use your personal data to fulfill our obligations under applicable law.
2.3 We collect the following categories of personal data:
- Contact details: If you use the contact form, you will be asked to provide the following information: name, address, e-mail address, telephone number, and personal data that you enter yourself in the free box (please no sensitive information, such as health information, information regarding criminal convictions, or to enter bank account numbers) or other attachments such as CVs. This is information provided directly by you.
2.4 The legal basis for the use of your personal data is one of the following:
- Contractual basis: the processing is necessary for the execution of the appointments in our agreement;
- Consent: We have obtained this unambiguous and explicit consent. You have the right to withdraw your consent at any time. This will not affect the lawfulness of the processing that happened before the withdrawal of your consent;
- Legitimate interest: the processing is necessary for the representation of legitimate interests, i.e. to support our website and to improve user-friendliness.
2.5 Your personal data will be kept strictly confidential and will under no circumstances be disclosed to third parties or used for direct marketing purposes, unless we have obtained your explicit prior consent for this (“opt-in”). This consent can be withdrawn at any time, without justification and free of charge by clicking on the "preferences" or "unsubscribe" links at the bottom of each email or by sending an email to email@example.com. This will not affect the lawfulness of the processing that happened before the withdrawal of your consent.
2.5 Your personal data will only be used for the purposes as set out in Article 2.2.
Article 3. Keeping and deleting your personal data
3.1 Your personal data will not be kept longer than is necessary to pursue a specific purpose. However, because it is not possible to indicate a period in advance, the period will be decided as follows:
- services: as long as it is necessary for nubiter NV to provide a specific service;
- marketing: one year, unless you have given active consent through an “opt-in”.
3.2 If you withdraw your consent or if you object to the processing of personal data, and such objection is withheld, we will delete your personal data. However, we will keep the personal data necessary to respect your preference in the future.
3.3 By submitting your CV and/or other personal data via the contact form or via e-mail, you agree that your data will be kept and passed on to our affiliated companies with a view to finding an opportunity, suitable position or vacancy.
3.4 However, we are entitled to keep your personal data if this is necessary to comply with our legal obligations, to bring a legal claim or to defend ourselves against such a claim or for reasons of evidence.
Article 4. Your rights as an individual
4.1 This article lists your main rights under applicable personal data protection law. We have tried to summarize them for you in a clear and legible way.
4.3 Right of inspection
4.3.2 You have the right to receive from us a copy of your personal data that we hold, provided it does not adversely affect the rights and freedoms of others.
4.4 Right to improvement
4.4.1 If the personal data we hold about you is incorrect or incomplete, you have the right to request us to correct this information.
4.5 Right to delete data / oblivion
4.5.1 If one of the following applies, you have the right to have your personal data deleted without unreasonable delay:
- The personal data is no longer necessary for the purposes for which it was collected or otherwise processed;
- You withdraw your consent on which the processing is based, and there is no other legal basis for the processing of your personal data;
- Your personal data has been unlawfully processed;
- Deletion of your personal data is necessary to comply with EU law or Belgian law;
4.5.2 There are certain exclusions from the right to erasure of data. These exclusions include where processing is needed,
- For exercising the right to freedom of expression and information;
- For reasons of public interest in the field of public health;
- For archiving purposes in the public interest or for statistical purposes;
- To fulfill a legal obligation; or,
- For the establishment, exercise or defense of legal claims.
4.6 Right to restriction of processing
4.6.1 You have the right to obtain the restriction on the processing of your personal data (which means that the personal data may only be stored by us and used for limited purposes only), if one of the following applies:
- You dispute the accuracy of the personal data, for a period of time that allows us to verify the accuracy of the personal data;
- The processing is unlawful and you oppose the erasure of the personal data and request the restriction of its use instead;
- We no longer need your personal data for processing purposes, but you need it for the establishment, exercise or defense of legal claims; or,
- You have objected to the processing pending the answer to whether our legitimate grounds outweigh yours.
4.6.2 In addition to our right to store your personal data, we can still process it, but only:
- With your permission;
- To bring, exercise or defend legal claims;
- To protect the rights of another natural or legal person; or,
- For reasons of public interest.
4.6.3 Before we lift the restriction on the processing of your personal data, you will be informed.
4.7 Right to portability of your personal data / data portability
4.7.1 If the processing of your personal data is based on your consent, and the processing is carried out by automated processes, you have the right to receive your personal data in a structured, common and machine-readable form. However, this right does not apply to the extent that it would affect the rights and freedoms of others.
4.7.2 You also have the right, if technically possible, to have your personal data transferred directly by us to another company.
4.8 Right to object
4.8.1 You have the right, at any time, to object to the processing of your personal data for reasons related to your specific situation, but only to the extent that the legal basis for the processing is that the processing is necessary for:
- The performance of a task in the public interest or in the performance of a task in the context of the exercise of public authority that has been granted to us;
- Looking after our legitimate interests or those of a third party.
4.8.2 If you object to the processing of your personal data, we will no longer process the personal data, unless we can demonstrate demonstrable legitimate interests for the processing that outweigh the interests or fundamental rights and freedoms of you.
4.8.3 When your personal data are processed for direct marketing, regardless of whether it concerns an initial or further processing, you have the right to object to this processing at any time and free of charge, also in the case of profiling insofar as it relates to direct marketing. If you object, we will stop processing your personal data for this purpose.
4.9 Right to lodge a complaint with a supervisory authority
4.9.1 If you believe that the processing of your personal data carried out by us is contrary to data protection law, you have the right to lodge a complaint with a supervisory Data Protection Authority responsible for data protection. You can do this in the EU Member State of your habitual residence, the place where you work or the place where the alleged infringement occurred. In Belgium, you can file a complaint with the Belgian Data Protection Authority, Drukpersstraat 35, 1000 Brussels (firstname.lastname@example.org).
5. Providing your personal data to third parties
5.1 To offer our website, we work with service providers to process and store your personal data. We use the following service providers:
5.2 If you are a customer of ours, we may pass on your personal data to partners with whom we have contracted to offer you services. If you are a partner of ours, we may pass on your personal data to our customers to contact you.
5.3 It may be that providing access to your data is necessary for legal purposes. In such case, we will be required to comply with it. We may also provide your personal data if this is necessary to protect the vital interests of another natural person.
5.4 We do not provide personal data to third parties without prior agreement. When you agree to the use of marketing cookies, your data is shared with Hubspot, the service provider that we use to store and process personal data. You can also link to our social media channels via our website or share content on your social media channels. These social media channels are LinkedIn and Twitter. If you click on such a link, it is possible that the aforementioned social media partners collect personal data, such as personal data regarding your profile.
5.5 We do not guarantee how the aforementioned social media partners use your personal data. In such case, they will act as data controller. For your information, we list the relevant links below (however, they may change from time to time):
6. Transfer of personal data
6.1 There is no transfer of personal data outside the European Economic Area.